Remoat Teams

Privacy Policy

Last Updated: July 7, 2025

This privacy notice for The Hiring Platform ("Company," "we," "us," or "our"), describes how and why we might collect, store, use, and/or share ("process") your information when you use The Hiring Platform ("Platform"), such as when you:

  • Visit our website at https://remoatteams.com, or any website of ours that links to this privacy notice.
  • Use our hiring platform to apply for job placements.
  • Engage with us in other related ways, including any sales, marketing, or events.

Questions or concerns?

Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use the Platform. If you still have any questions or concerns, please contact us at jobs@remoatteams.com.

SUMMARY OF KEY POINTS

This summary provides key points from our privacy notice, but you can find out more details about any of these topics by clicking the link following each key point or by using our table of contents below to find the section you are looking for.

What personal information do we process?

When you visit, use, or navigate our Platform, we may process personal information depending on how you interact with The Hiring Platform and the Platform, the choices you make, and the products and features you use.

Do we process any sensitive personal information?

We do not process sensitive personal information.

Do we receive any information from third parties?

We do not receive any information from third parties.

How do we process your information?

We process your information to provide, improve, and administer our Platform, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent.

In what situations and with which parties do we share personal information?

We do not share personal information with third parties. All candidate information remains internal to our organization.

How do we keep your information safe?

We have organizational and technical processes and procedures in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure.

What are your rights?

Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information.

How do you exercise your rights?

The easiest way to exercise your rights is by contacting us at jobs@remoatteams.com. We will consider and act upon any request in accordance with applicable data protection laws.

TABLE OF CONTENTS

  1. What Information Do We Collect?
  2. How Do We Process Your Information?
  3. What Legal Bases Do We Rely On To Process Your Personal Information?
  4. When And With Whom Do We Share Your Personal Information?
  5. Do We Use Cookies And Other Tracking Technologies?
  6. How Long Do We Keep Your Information?
  7. How Do We Keep Your Information Safe?
  8. Do We Collect Information From Minors?
  9. What Are Your Privacy Rights?
  10. Controls For Do-Not-Track Features
  11. Do We Make Updates To This Notice?
  12. How Can You Contact Us About This Notice?
  13. How Can You Review, Update, Or Delete The Data We Collect From You?

1. WHAT INFORMATION DO WE COLLECT?

Personal information you disclose to us

In Short: We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when you register on the Platform, express an interest in obtaining information about us or our services, participate in activities on the Platform, or otherwise contact us.

Personal Information Provided by You.

The personal information we collect depends on the context of your interactions with us and the Platform, the choices you make, and the products and features you use. The personal information we collect may include the following:

  • Names
  • Email addresses
  • Contact preferences
  • Contact or authentication data
  • Job application details (e.g., resume, work experience, qualifications)

Sensitive Information.

We do not process sensitive information.

Information automatically collected

In Short: Some information, such as your Internet Protocol (IP) address and/or browser and device characteristics, is collected automatically when you visit our Platform.

We automatically collect certain information when you visit, use, or navigate the Platform. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, location, information about how and when you use our Platform, and other technical information. This information is primarily needed to maintain the security and operation of our Platform, and for our internal analytics and reporting purposes.

Like many businesses, we also collect information through cookies and similar technologies.

2. HOW DO WE PROCESS YOUR INFORMATION?

In Short: We process your information to provide, improve, and administer our Platform, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent.

We process your personal information for a variety of reasons, depending on how you interact with our Platform, including:

  • To facilitate account creation and authentication and otherwise manage user accounts.We may process your information so you can create and log in to your account, as well as keep your account in working order.
  • To deliver and facilitate delivery of services to the user.We may process your information to provide you with the requested service, such as vetting, qualifying, and evaluating your viability for job placements.
  • To respond to user inquiries/offer support to users.We may process your information to respond to your inquiries and solve any potential issues you might have with the requested service.
  • To send administrative information to you.We may process your information to send you details about our services, changes to our terms and policies, and other similar information.
  • To save or protect an individual's vital interest.We may process your information when necessary to save or protect an individual's vital interest, such as to prevent harm.

Use of Artificial Intelligence (AI)

Our Platform uses artificial intelligence (AI) to process applications. This processing helps us efficiently match applicants with suitable job placements through:

  • Resume parsing: AI assists in extracting and organizing information from submitted resumes and applications
  • Candidate ranking: AI provides initial ranking and prioritization of candidates for human review

Important AI Transparency Information:

  • AI is used only to assist human decision-makers and never makes final hiring decisions
  • All AI-processed applications receive human review before any hiring decisions are made
  • AI uses only out-of-the-box, commercially available models (such as OpenAI or Anthropic services) and does not use your personal data to train or improve these models
  • You have the right to request human review of any AI-assisted processing of your application by contacting us at jobs@remoatteams.com
  • AI processing is designed to improve efficiency while maintaining fairness and accuracy in our hiring process

We do not store confidential or sensitive data beyond the necessary information for processing applications, and we implement appropriate safeguards to ensure AI processing respects your privacy rights.

3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR PERSONAL INFORMATION?

In Short: We only process your personal information when we believe it is necessary and we have a valid legal reason (i.e., legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with services, to enter into or fulfill our contractual obligations, to protect your rights, or to fulfill our legitimate business interests.

4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

In Short: We do not share personal information with third parties. All candidate information remains internal to our organization.

We may need to share your personal information in the following situations:

  • Business Transfers.We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
  • Affiliates.We may share your information with our affiliates, in which case we will require those affiliates to honor this privacy notice. Affiliates include our parent company and any subsidiaries, joint venture partners, or other companies that we control or that are under common control with us.

5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

In Short: We may use cookies and other tracking technologies to collect and store your information.

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Notice.